Design and Maintain Rosters

Build, maintain and communicate rosters and schedules without effort.
Save up to 90% of the time and effort in rostering.
Use powerful self-roster functions.
Takes less than 30 seconds. No credit card required.

Complex Rosters? Easy for HosPortal

HosPortal has over a decade of experience providing rostering across all healthcare craft groups - anesthesia, surgery, medicine, emergency and imaging to name a few. We have experience in every kind of complex roster structure and can accomodate an enormous range of variations.
Multiple Slots
Have one or as many users as you like per shift
Roles, Skills and Teams
Specify who can do each shift - roles, skills and teams can all be sued to specify whether a user is suitable for a shift
Customisable repeating
Shifts can occur every day, every week, every specific number of weeks
Holidays are special
Special lengths or types or number of shifts can be set not only for any holidays, but even for holidays on partocuarl days of the week, or shifts falling   before or after holidays
User templates can match shift templates... or not
Sometimes the same user does the same shift every week, but hospital allows a very complex interplay of user templates and shift templates. Maybe John does the shift on Weeks 1 and 3, Mary does on week 2, and Jane on week 4. Easy!
Term templates
You can also specify a term instead of user  - then whatever user is doing that term will automatically fill the template; whent he term changes, so does the user

Infinite Ways to Display your Roster

HosPortal allows you to display your rosters in any way you like. You can create views all users have access to, and each user can also create their own views. Dates on the side or type, staff based views, location based views. Go crazy!

Powerful admin dashboard

HosPortal's dashboard allows administrators to see at a glance where there are issues or decisions to be made. Examples:
Vacant shifts
Immeditately see shifts you need to fiill
Leave requests
If the leave reuqest workflow requries users' leave to be approved, allpending leave can be see easily
Conflicts
Any conflict rules that have been triggered
Shift Change Requests
You can build workflows allowing users to request changes - you can approve or deny requests directly from the dashboard

HosPortal's industry leading AI - balancing roster requirements to build the best possible roster

HosPortal's AI balances multiple constraints trying 1000s of possible combinations per second, scoring each roster until the highest scoring roster is found
Workplace compliance
Work rules makes sure your staff are working the hours and days that you define, both for awards and for employee well-being
Staff availability and preferences
Staff can provide details on shifts they can work, want to work and don't want to work. You decide how much weight to place on each, and our AI does the rest!
Pattern matching
Our AI can swap users in and out of long and complex patterns, building up a roster to meet your exact requirements
Takes less than 30 seconds. No credit card required.

Let AI-Powered Tools Do the Heavy Lifting

With HosPortal’s AI-powered conflict detection engine, you don’t need to manually check every shift or rule. We alert you in real time — so you can build rosters faster, with fewer errors.
AI-Powered Detection
Auto-detect rule breaches instantly
Manual + Auto Modes
You choose the level of control
Real-Time Alerts
Catch issues before they cause gaps
Takes less than 30 seconds. No credit card required.
Join 100+ hospitals already using HosPortal

What Healthcare Leaders Are Saying About HosPortal

Ross Hanrahan – North Canberra Hospital

HosPortal’s understanding and experience in tackling complex theatre staffing and call allocations has been a godsend for our theatre efficiency and staff satisfaction.  An easy 5 stars from our admin team and staff.

Victoria Sabbouh – Wollongong Hospital

“Great rostering system, very user friendly. More importantly – great technical support staff, respond so quickly to any question, very helpful!” 

Anna McDonald- Royal Hobart Hospital

We moved to Hosportal for our anaesthetic department and theatre allocations rostering 3 years ago.

It has been a vast improvement from out previous system especially for user visibility of staffing and communication of changes.

I have been very impressed with Hosportal’s responsiveness to queries, requests and support.

Cassandra Pellicci – Ramsay Health

The Hosportal team is fantastic to work with. They make the rostering system for my doctors a seamless activity, saving time and reducing stress. In particular,  Shiela’s support has been outstanding, she is always available, responsive, and willing to assist with any questions or issues I have.

Dr. Tharindu Vithanage – Deputy Director, Anaesthesia

Hosportal is probably the best healthcare rostering platform I have ever come across. I have used multiple digital rostering platforms throughout my career, but nothing comes close to what Hosportal can deliver. The easy user interface, incredible nuanced customisability, flexible yet robust rules and logic make the roster generation process incredibly simple. Though the best aspect of Hosportal is the rapid support of their incredibly talented dev teams to further refine and implement new features and incorporate new customisations.

Dr. Thara – Head of Unit – The Queen Elizabeth Hospital

The HosPortal team has been an exceptional partner in streamlining our anaesthesia rostering at The Queen Elizabeth Hospital. From the initial setup to the go-live phase, they provided clear guidance, timely support, and a genuine commitment to understanding our department’s needs. Their rostering platform is intuitive, adaptable, and has significantly reduced administrative workload, while allowing greater transparency and flexibility for our staff. The team’s responsiveness and willingness to tailor solutions for our workflows have made a real difference in the way we manage allocations. I would highly recommend HosPortal to any department seeking an efficient, user-friendly, and well-supported rostering solution.

Ready to Simplify Your Healthcare Rostering?

Start saving time, improving communication, and optimizing your hospital operations today with HosPortal’s proven rostering solution.
No commitment required — just a quick demo to see how HosPortal can help your team.
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