Timesheets

HosPortal's timesheeting module allows you to create user timesheets in seconds, allowing for leave, breaks, callbacks and an approval pathway for user added adjustments. Then you can export into a format matching your payroll software
Takes less than 30 seconds. No credit card required.

Preview and Approve with ease

HosPortal builds timesheets from user shifts, allowing for breaks (more below) leave and call backs. users can request adjustments for differing times of shifts or leave, which are then approved by administrators - or sent back for amendment.

Decide who has breaks and when

HosPortal's break templates allow fine grained setting up of breaks for all users. From as simple as "one 30 minute unpaid break per weekday shift longer than 6 hours" to more complex cases matching most workplace awards

User adjustments with approval

Users can add adjustments to their timesheets - for say, late finishes, or breaks they could not take. Our workflow allows you to see all adjustments and approve before timesheets are submitted

Timesheets exported to your pre-defined template

Use our markup to decide what goes where on your excel spreadsheet for single or multiple users; exported excel spreadsheets can then be passed on to your pay provider

HosPortal's industry leading AI - balancing roster requirements to build the best possible roster

HosPortal's AI balances multiple constraints trying 1000s of possible combinations per second, scoring each roster until the highest scoring roster is found
Workplace compliance
Work rules makes sure your staff are working the hours and days that you define, both for awards and for employee well-being
Staff availability and preferences
Staff can provide details on shifts they can work, want to work and don't want to work. You decide how much weight to place on each, and our AI does the rest!
Pattern matching
Our AI can swap users in and out of long and complex patterns, building up a roster to meet your exact requirements
Takes less than 30 seconds. No credit card required.

Let AI-Powered Tools Do the Heavy Lifting

With HosPortal’s AI-powered conflict detection engine, you don’t need to manually check every shift or rule. We alert you in real time — so you can build rosters faster, with fewer errors.
AI-Powered Detection
Auto-detect rule breaches instantly
Manual + Auto Modes
You choose the level of control
Real-Time Alerts
Catch issues before they cause gaps
Takes less than 30 seconds. No credit card required.
Join 100+ hospitals already using HosPortal

What Healthcare Leaders Are Saying About HosPortal

Ross Hanrahan – North Canberra Hospital

HosPortal’s understanding and experience in tackling complex theatre staffing and call allocations has been a godsend for our theatre efficiency and staff satisfaction.  An easy 5 stars from our admin team and staff.

Victoria Sabbouh – Wollongong Hospital

“Great rostering system, very user friendly. More importantly – great technical support staff, respond so quickly to any question, very helpful!” 

Anna McDonald- Royal Hobart Hospital

We moved to Hosportal for our anaesthetic department and theatre allocations rostering 3 years ago.

It has been a vast improvement from out previous system especially for user visibility of staffing and communication of changes.

I have been very impressed with Hosportal’s responsiveness to queries, requests and support.

Cassandra Pellicci – Ramsay Health

The Hosportal team is fantastic to work with. They make the rostering system for my doctors a seamless activity, saving time and reducing stress. In particular,  Shiela’s support has been outstanding, she is always available, responsive, and willing to assist with any questions or issues I have.

Dr. Tharindu Vithanage – Deputy Director, Anaesthesia

Hosportal is probably the best healthcare rostering platform I have ever come across. I have used multiple digital rostering platforms throughout my career, but nothing comes close to what Hosportal can deliver. The easy user interface, incredible nuanced customisability, flexible yet robust rules and logic make the roster generation process incredibly simple. Though the best aspect of Hosportal is the rapid support of their incredibly talented dev teams to further refine and implement new features and incorporate new customisations.

Dr. Thara – Head of Unit – The Queen Elizabeth Hospital

The HosPortal team has been an exceptional partner in streamlining our anaesthesia rostering at The Queen Elizabeth Hospital. From the initial setup to the go-live phase, they provided clear guidance, timely support, and a genuine commitment to understanding our department’s needs. Their rostering platform is intuitive, adaptable, and has significantly reduced administrative workload, while allowing greater transparency and flexibility for our staff. The team’s responsiveness and willingness to tailor solutions for our workflows have made a real difference in the way we manage allocations. I would highly recommend HosPortal to any department seeking an efficient, user-friendly, and well-supported rostering solution.

Ready to Simplify Your Healthcare Rostering?

Start saving time, improving communication, and optimizing your hospital operations today with HosPortal’s proven rostering solution.
No commitment required — just a quick demo to see how HosPortal can help your team.
© 2025 HosPortal Pty Ltd. All rights reserved.