Instantly Build Rosters with HosPortal's AI

HosPortal's amazing AI roster builder balances all your constraints to build the ideal roster instantly!
Takes less than 30 seconds. No credit card required.

Amazingly Powerful Roster building AI

HosPortal's AI works just like you! There are rules you know have to be followed - always - and there are some that are important or nice to have. Patterns of shifts that work best for fatigue management or workload in your facility. Then there's users preferences and leave. All these are constraints that the AI takes into account when building your roster.

What Are Constraints?

Constraints are the rules and requirements that decide if a user can do a shift, or not. Here are some typical examples HosPortal provides:
User Preferences
Whats days or shifts do users prefer to do?
BlockOuts
Days users definitely cannot work
Leave
Users can submit leave using HosPortal's leave work flow
Rules
HosPortal allows many rules that decide if a user can do a shift or not - hours or numbers of shifts, overlap or spacing, overlap with other users or leave
Patterns
You can build up patterns or sets within HosPortal that need to be filled - example 3 nights in a row with 2 days off

Flexible or Inflexible?

HosPortal allows you to decide if the AI should consider your rules inflexible - they cannot be broken, or flexible, and how flexible they are! Some examples:
INFLEXIBLE: Users cannot work more than 76 hours per pay period
FLEXIBLE: Users should not work more 2 weekends per month
HosPortal allows you to create any number of rules or patterns to be used by the AI to build your rosters!

Simple user preference workflow

Our SelfRoster workflow makes it easy to allow users to submit their preferences and blockouts when you need them! Specify how many blockouts they can choose for each type of shift and HosPortal does the rest! Email and SMS reminders to make sure users get their preferences to you with plenty of time to build your roster

HosPortal's industry leading AI - balancing roster requirements to build the best possible roster

HosPortal's AI balances multiple constraints trying 1000s of possible combinations per second, scoring each roster until the highest scoring roster is found
Workplace compliance
Work rules makes sure your staff are working the hours and days that you define, both for awards and for employee well-being
Staff availability and preferences
Staff can provide details on shifts they can work, want to work and don't want to work. You decide how much weight to place on each, and our AI does the rest!
Pattern matching
Our AI can swap users in and out of long and complex patterns, building up a roster to meet your exact requirements
Takes less than 30 seconds. No credit card required.

Let AI-Powered Tools Do the Heavy Lifting

With HosPortal’s AI-powered conflict detection engine, you don’t need to manually check every shift or rule. We alert you in real time — so you can build rosters faster, with fewer errors.
AI-Powered Detection
Auto-detect rule breaches instantly
Manual + Auto Modes
You choose the level of control
Real-Time Alerts
Catch issues before they cause gaps
Takes less than 30 seconds. No credit card required.
Join 100+ hospitals already using HosPortal

What Healthcare Leaders Are Saying About HosPortal

Ross Hanrahan – North Canberra Hospital

HosPortal’s understanding and experience in tackling complex theatre staffing and call allocations has been a godsend for our theatre efficiency and staff satisfaction.  An easy 5 stars from our admin team and staff.

Victoria Sabbouh – Wollongong Hospital

“Great rostering system, very user friendly. More importantly – great technical support staff, respond so quickly to any question, very helpful!” 

Anna McDonald- Royal Hobart Hospital

We moved to Hosportal for our anaesthetic department and theatre allocations rostering 3 years ago.

It has been a vast improvement from out previous system especially for user visibility of staffing and communication of changes.

I have been very impressed with Hosportal’s responsiveness to queries, requests and support.

Cassandra Pellicci – Ramsay Health

The Hosportal team is fantastic to work with. They make the rostering system for my doctors a seamless activity, saving time and reducing stress. In particular,  Shiela’s support has been outstanding, she is always available, responsive, and willing to assist with any questions or issues I have.

Dr. Tharindu Vithanage – Deputy Director, Anaesthesia

Hosportal is probably the best healthcare rostering platform I have ever come across. I have used multiple digital rostering platforms throughout my career, but nothing comes close to what Hosportal can deliver. The easy user interface, incredible nuanced customisability, flexible yet robust rules and logic make the roster generation process incredibly simple. Though the best aspect of Hosportal is the rapid support of their incredibly talented dev teams to further refine and implement new features and incorporate new customisations.

Dr. Thara – Head of Unit – The Queen Elizabeth Hospital

The HosPortal team has been an exceptional partner in streamlining our anaesthesia rostering at The Queen Elizabeth Hospital. From the initial setup to the go-live phase, they provided clear guidance, timely support, and a genuine commitment to understanding our department’s needs. Their rostering platform is intuitive, adaptable, and has significantly reduced administrative workload, while allowing greater transparency and flexibility for our staff. The team’s responsiveness and willingness to tailor solutions for our workflows have made a real difference in the way we manage allocations. I would highly recommend HosPortal to any department seeking an efficient, user-friendly, and well-supported rostering solution.

Ready to Simplify Your Healthcare Rostering?

Start saving time, improving communication, and optimizing your hospital operations today with HosPortal’s proven rostering solution.
No commitment required — just a quick demo to see how HosPortal can help your team.
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